Current Authors - Art Submission Guidelines

Planning Your Art Program

It is a good idea to start planning the art program for your book as soon as possible, because any images you want to include will need to be evaluated and approved by our art editor before your book can go into production. If your art program will require anything beyond our standard design and production process, you should also discuss that with your acquisitions editor early on, because non-standard production elements like printing in color or using special paper will require additional planning and funding. 

Organizing Your Art Program

When you are putting together your art program, make sure to keep track of your images and any permissions information related to them in the Art + Permissions Log. See our Permissions Guidelines page for more information on this. You want all of your image files to be of high resolution so that they will reproduce well in the book. For detailed instructions about what kinds of images you’ll need and how to number and submit them, please see our Art Submission Guidelines.

You should note that certain kinds of images, such as maps, graphs, and other kinds of line drawings, will need to be created using Adobe Illustrator. If you need to have a map or other line drawing made, your editor can provide you with contact information for a number of illustrators and cartographers who have experience creating figures for Duke University Press books. To make sure your illustrator is familiar with our requirements, please give them our Illustrator Guidelines.  

Submitting Your Art Program

Once you have your full art program ready, send it to your acquisitions editor or their assistant along with the completed Art + Permissions Log. They will then submit your art program to the art editor for evaluation. Depending on the size and complexity of your art program, this review process could take anywhere from a week to over a month. If the art editor finds that some images are too small or low-resolution to appear legibly at print size, they may ask you to locate higher quality versions of these images to submit in a follow-up round of review. Only once all of your art is approved can your project be transmitted into production.